How To Rent A Charter Bus For Your Next Event
If you are planning an event where you will need to travel and where there will be a large number of guests in your party, a great option is to rent a charter bus for your activity. It is important that you remember all details of your rental when you are planning for your event so that you can make sure all details are considered and the proper reservation is made. Here are some tips to help you rent a charter bus for your next travel event.
Get a Good Count
If you are planning to rent a charter bus for your upcoming event, you should make sure that you find out the number of people who will be in your travel group. The reason you want to get an accurate count as possible is so you can rent the right size of bus so that your guests are comfortable, but also so you don't break any laws on your charter bus rental. If you rent a minibus with only a group member count of 15 but you end up having double that at 30 riders, your bus will be over capacity for the type of transportation.
On the opposite end of your rental needs, if you calculate a headcount of 40 guests but only 20 actually participate in the event, you are losing money on your rental rate and could have paid for a minibus with a smaller capacity and a smaller cost. If you are paying for the rental upfront, but many of your guests don't go, you may be left paying for the extra cost out of your own pocket.
Get a true count early on and ask each participant to confirm their ride on the charter bus so you have time to reserve the right size. When you rent early on, you can also secure the charter bus and secure your transportation for a successful evening.
Calculate Your Bus Amenities
Once on your way to your event destination, you may want to have certain amenities available for your guests. Many charter buses will be equipped with music, movies on televisions throughout the bus, lighting, and comfortable recliners with a footrest, but you will need to check for extra services to cater to your party. You should find out if there will be plug-ins and USB ports on each charter bus seat to make it easy for your guests to use their electronics and charge them.
Will you need to provide any food, snacks, drinks, or alcohol on your travels? Be sure to communicate with your charter bus rental service what types of services you want available on the bus and if you need to request a liquor permit to serve or drink alcohol on board the bus. Contact a charter bus transportation service for more information.